SharePoint Glossary of Terms

Here is a SharePoint Glossary of Terms to help unravel the jargon:

  Term     Description
Active Directory A hierarchical directory service that allows for   centralised administration.  Active Directory supports a delegated administration model and allows for security configurations to be deployed throughout the directory service tree.
Audiences Groups of users who are used to target content, such as Web Parts. Active Directory distributions lists and SharePoint groups can be used as audiences at the site level.
Blog SharePoint includes provision for the creation of Blog sites. A blog (a contraction of the term “Web log”) is a Web site, usually maintained by an individual with regular entries of commentary, descriptions of events, or other material such as   graphics or video.  Entries are commonly displayed in reverse-chronological order.
Business Intelligence (BI) Represents the tools, systems, and processes that allow an organisation to gather, store, access, and analyse corporate data to aid in decision-making.
Cascading Style Sheets (CSS) Type of style sheet used to describe the presentation of elements in a Web site.  CSS can affect   the colours, fonts, and items within a web site, such as borders and images. SharePoint Designer can be used to adapt CSS   files to suit your particular branding requirements.
Collaboration Portal SharePoint includes a publishing site template that   includes built-in publishing, workflow, and Web Content Management (WCM) functionality.
Content Audit A content audit analyses the volumes and types of content an organisation manage, with the aim of removing duplicates and restructuring content in readiness for content migration. Deltascheme work with Active Navigation   software to help perform electronic file share content audits.
Content Database Each site collection is stored in a content database, along with user content such as data and documents.  Microsoft recommends each site collection   has a quota applied to restrict its capacity.
Content Item Individual link in the result set to a document, list item, or object that matches the keyword query.
Content Type Defines a piece of content or information, specifically the metadata.  Content types   encapsulate a data schema and are assigned to a SharePoint list or library.  For example a content type called “Invoice” may be created with assigned columns (metadata) for Invoice Number, Supplier Type, and Invoice Date.  The content type may then be assigned to relevant lists and libraries.
Crawler A program that automatically fetches Web pages. Spiders are used to feed pages to search   engines.  It is called a spider because it crawls over the Web.
Document Management Process of applying rules and policies to a document from the time it is created to the time it is expired.
Enterprise Content Management Enterprise Content Management or ECM is a broad term used to describe technologies used to capture, manage, store, archive, and   deliver content used in business processes of a company. SharePoint ECM includes Document Management   (DM), Records Management (RM), and Web Content Management (WCM).
Farm A SharePoint Server server farm is defined by a configuration database.  All servers in   a farm share a common configuration database.
Feature Modular server-side, file system level customisation containing items that can be installed and activated in a SharePoint   environment. Deltascheme developments   are commonly deployed as solutions which install features for activation on sites.
File Plan The file plan is the primary records management planning   document.  Although file plans can differ across organisations, they typically: Describe the kinds of items the organisation acknowledges to be records; Describe what broader category of records the items belong to; Indicate where records are stored; Describe retention periods for records; Delineate who is responsible for managing the various types of records.
Index List of words with links to their locations in documents, objects, Web pages, and list items.
Information Rights Management (IRM) System that focuses on controlling what can be done with unstructured content (e.g. Word documents), once it has been downloaded from   SharePoint.
Kerberos An authentication system that allows two parties to exchange private information across an open network.  It assigns a ticket to each user that logs   on to the network.  The ticket is then   embedded in messages to identify the sender of the message. Typically used with Active Directory.
Layout Page Layout Pages are used in conjunction with master pages to provide content and controls within a common framework.
List A generic term that is used to refer to contacts, calendars, and

e-mail messages in Outlook.

Master Page Master Pages define the basic structure, or skeleton, of a web page.  Master pages contain   rectangular target areas called content placeholders that are targeted by layout pages.  Multiple layout pages are used in conjunction with a single master page, and the layout pages   provide content within the framework of the master page.  SharePoint Designer allows master pages to be created and edited.
Metadata Data about data. Metadata describes how and when and by whom a particular set of data was collected, and how the data is   formatted.  In SharePoint columns are used to store metadata.
MOSS07 MOSS07 (or SharePoint) is an abbreviation of Microsoft Office SharePoint Server 2007 – a Microsoft brand for software that enables a Web site to provide document and information sharing.  Windows SharePoint Services (WSS) provides templates for setting up a Web site so that workgroups can share documents, calendars, announcements and postings. SharePoint is used to build intranet   portals, extranets and Internet sites. Collaborative tools allow documents and   other content to be shared. SharePoint   includes tight integration with Microsoft Office 2007 and above and other products and technologies – including Microsoft Exchange Server 2007 and above.
My Site Personal, individual one-to-many collaboration   SharePoint site.
NTLM NT LAN Manager – a Microsoft mode of authentication.
Permission Level A set of SharePoint permissions that can be granted to users or SharePoint groups on an entity such as a site, library, list, folder, item, or document.
Portal A site that presents a point of entry to the Internet or Intranet that normally includes a collection of links to other sites arranged in some logical order as well as a search engine.
Records Management Content Management System implemented for the purpose of identifying, classifying, archiving, preserving, and destroying records, usually for legal or compliance purposes.
Reporting Services Included with Microsoft SQL Server 2005 or 2008 –   SharePoint’s underlying database management system. Reporting Services is used to create and   generate data reports the output of which can be displayed on web pages or through Web Parts.
Secure Sockets Layer (SSL) A protocol that allows secure transmission of documents by using a cryptographic system to encrypt data.
Shared Service Provider (SSP) Hosts services that are consumed by the local SharePoint farm or SharePoint external farms.
Site See Sub-site.
Site Collection One or more SharePoint webs that exist under a common URL namespace.  A Site Collection   shares or has its own dedicated content database.
Site Column Metadata field – a Site Column is a reusable column definition or template that you can assign to multiple lists across multiple   SharePoint sites.  Site Columns can be   assigned to Content Types.
Site Definition Site Definitions provide the lowest-level blueprint for creating SharePoint Product and Technologies sites.  A site definition orchestrates the creation   of a site only; therefore changing a site definition will not alter sites   that have already been provisioned from the site definition. Site templates are based on site definitions.
Site Template Site Templates are based upon site definitions and are a higher-level blueprint for provisioning sites.  Site templates can be created by saving an   existing customised site as a site template.
Solution Windows SharePoint Services Solution Packages are SharePoint Product and Technologies-specific CAB files that contain instructions for the deployment of the CAB’s contents in a SharePoint environment.
Stsadm.exe Command-line interface for managing and configuring  SharePoint Products and Technologies.
Sub-site A Web site that is created using a Web application and is part of a Site Collection.  Various   site templates can be selected, such as Team Sites and Meeting Workspaces.
Taxonomy A system for naming and organising content items into groups that share similar characteristics.
Technical Specification Technical design document mapped to agreed functional and non-functional requirements.
Web Application Container for site collections rendered via Internet Information Services (IIS).
Web Part Discrete, re-usable object added to Web Part pages, such as Content Editor Web Part to type rich-text content and Content Query Web Part to query a SharePoint list and display results.  Web Parts can be customised by users to alter their appearance, content and behaviour.
Wiki SharePoint includes provision for the creation of Wiki libraries and Wiki sites.  A wiki is a page or collection of Web pages designed to enable anyone who   accesses it to contribute or modify content, using SharePoint’s rich-text content editor.  Wikis are often used   to create collaborative Web sites and to power community Web sites. The collaborative encyclopaedia Wikipedia   is one of the best-known wikis.
Workflow Series of actions and decisions that is committed in a particular order. Is usually intended to provide repeatability, auditability and drive efficiencies in an organisation. SharePoint includes its own workflow engine. Nintex and K2 are popular third-party workflows for SharePoint.